2024 All-Star Tournament Series Cancellation Policy
Refunds:
-All monies paid toward All-Star Tournament Series are non-refundable, with the exception of refunds pursuant to tournament cancellations
Credits:
A non-refundable deposit is due upon registration. All sales are final. If a registrant withdraws from an event prior to 30-days of Event Start Date, the registration will be kept as a credit with All-Star Tournament Series to be applied to an event within the same season. There will be absolutely no refunds or credits for cancellations within 30-days of the tournament start date (including tournament transfers and dropouts).
The $550 non-refundable deposit can only be transferred outside of 30-days prior to the tournament start date. It can only be transferred to an entirely new event’s registration, and can not be transferred to an event previously registered for and used to complete an existing invoice.
In the case of inclement weather, heat restrictions, or any field condition or unsafe playing surface which leads to a cancelled game, a credit will be issued to teams playing. Credits must be used within the same season.
Credit Policy:
Showcase Tournaments:
Zero (0) Games Played = 100% Credit (No Refund)
One (1) Game Played = 60% Credit (No Refund)
Two (2) Games Played = $100.00 Credit Only (No Refund)
Showcase Championship Tournaments:
Zero (0) Games Played = 100% Credit (No Refund)
One (1) Game Played = 60% Credit (No Refund)
Two (2) Games Played = $100.00 Credit Only (No Refund)
High School Playoff Championship Tournaments: 15u, 16u, 17u, 18u
Zero (0) Games Played = 100% Credit (No Refund)
One (1) Game Played = 60% Credit (No Refund)
Two (2) Games Played = $100.00 Credit Only (No Refund)
Playoff Tournaments: 13u, 14u, 15u
Zero (0) Games Played = 100% Credit (No Refund)
One (1) Game Played = 60% Credit (No Refund)
Two (2) Games Played = $100.00 Credit Only (No Refund)
Playoff Tournaments: 11u, 12u
Zero (0) Games Played = 100% Credit (No Refund)
One (1) Game Played = 60% Credit (No Refund)
Two (2) Games Played = $100.00 Credit Only (No Refund)
Playoff Tournaments: 9u, 10u
Zero (0) Games Played = 100% Credit (No Refund)
One (1) Game Played = 60% Credit (No Refund)
Two (2) Games Played = $100.00 Credit Only (No Refund)
In case of scheduling changes and inclement weather, it is the team’s responsibility, not the tournament committee, to make sure they are aware of the new schedule or any scheduling changes. Teams will be notified via email from our tournament notification system. This information will also be posted on our website.
Circumstances Beyond Our Control:
In the circumstance that a Special Event: Tournament, Prospect Camp, or Video Day Combine is rescheduled or canceled due to circumstances beyond our control, customers will receive 100% of the monies paid, including the non-refundable deposit, as a credit for those unperformed services. Credits can be used toward future Special Events.
Payment Policies:
All purchases require a non-refundable initial deposit of $550.00 or can be paid in full. Registrations in All-Star Tournament Series events can never be secured or reserved without submitting the initial deposit.
Final balances are due 45 days prior to the beginning of the event. If a team plans to pay by check, all checks must be received 60 days in advance of event.
All-Star Tournament Series reserves the right to remove teams or participants from events, without refund, credit or other future consideration, if scheduled payments are not made.
2024 All-Star Tournament Series Code Of Conduct
All-Star Tournament Series is dedicated to fostering a positive and encouraging environment for youth baseball. We believe that the involvement of parents, siblings, family, and friends is crucial to the success of the series. To maintain the spirit of sportsmanship and ensure a safe and enjoyable experience for everyone, we have established the following Code of Conduct.
1. Sportsmanship:
Coaches, players, parents, and spectators are expected to uphold a high standard of sportsmanship. Negative interactions, harassment of umpires, verbal or physical altercations, hazing, and organized chanting or cheering directed at opposing teams or players will not be tolerated. Reports of unsportsmanlike behavior will be investigated by the All-Star Tournament Series Staff and may result in disciplinary action, including suspension.
2. Treatment of Umpires:
All participants and spectators must accept and respect umpire decisions. No questioning of “judgment” calls is allowed, and actions that undermine umpire authority will not be tolerated. Abusive language, equipment throwing, or any violent behavior directed at umpires is strictly prohibited.
*Warning: Any spectator or player engaging in such actions will receive a warning from the umpires.
Ejection: A second offense will result in ejection from the game and removal from the tournament field areas.
Suspension: Unsportsmanlike behavior resulting in a game ejection carries an automatic additional one-game suspension. Subsequent ejections will lead to longer suspensions, up to and including a season-ending suspension.
3. Reporting Abuse:
Instances of abuse towards players, umpires, and coaches must be reported immediately to the All-Star Tournament Series Staff. Abusive fans may be banned without warning, and penalties, including player suspension, may be imposed.
4. Coaches’ Behavior:
Coaches and coaching staff must exemplify sportsmanship at all times. Coaches are responsible for discouraging unsportsmanlike conduct within their teams and among spectators
Interactions with Umpires: Coaches may not challenge umpire rulings during or after a game. Any violation is considered unsportsmanlike conduct. In the event of an injured player, a coach is advised to promptly enter the playing field upon calling for a timeout, ensuring timely assistance to the injured player.
Reporting Umpire Concerns: Coaches reporting concerns about an umpire’s skills or behavior should contact the All-Star Tournament Series Director or Operations Coordinator for follow-up.
5. Misconduct:
Coaches reported for misconduct or unsportsmanlike behavior will be investigated by the All-Star Tournament Series Staff. Examples of misconduct include disputing umpire decisions, using obscene language, and berating players, umpires, coaches, families, or spectators. Consequences may include warnings, immediate suspensions, or suspension for the remainder of the season, depending on the severity and recurrence of the offense.
6. Additional Consequences:
Any member of the All-Star Tournament Series found to flagrantly disregard the rules and expectations outlined in this Code of Conduct may face further consequences. Flagrant violations may result in disciplinary actions, including suspension from future tournaments or involvement with the organization.
Together, let’s ensure the All-Star Tournament Series remains a fun, encouraging, and positive experience for everyone involved. Your cooperation and adherence to this Code of Conduct are essential to creating a respectful and enjoyable atmosphere for youth baseball.
All-Star Tournament Series Hotel & Travel Policy
To participate in an All-Star Tournament Series event, you must stay at one of the ASTS event-approved hotels with the exception being those teams within a 90-mile radius of the main event location. This exception allows for teams who could safely drive to their place of residence before, during and/or after tournament play. Teams that are located 90 miles or greater from the event main site must book their hotel rooms (as a condition of acceptance) through the provided hotel partner link. For Stay to Play Tournaments: If you booked outside of our hotel partner, your team is in jeopardy of not being accepted into the tournament and losing the initial deposit.
We understand the planning and coordination that goes along with travel sports teams and “Stay to Play” tournaments. In an effort to assist with this process, we have teamed up with Team Travel Source to streamline the hotel logistics process and to deliver a variety of housing options with sufficient availability and competitive rates.
Frequently Asked Questions
What if I already booked my own hotel rooms?
If you booked outside of our hotel partner, your team is in jeopardy of not being accepted into the tournament and losing the initial deposit.
Why can I find rooms online for less?
Other websites may offer rooms at a lower rate, also known as transient rates, however they usually only have 2-4 rooms available with strict cancellation or prepayment policies. The online transient room rates are not the same as group rates.
Online reservations may require full pre-payment at time of booking. These rooms are often accompanied by strict cancellation policies or non-refundable deposits.
Additional amenities such as free breakfast, free or discounted parking and complimentary Wi-Fi are generally not included in the rate.
How many rooms does my team have to book?
Each coach or team contact should book enough rooms to accommodate all players on the entire team roster. Should your team book less rooms than can accommodate the individuals on their team roster, they will be considered non-compliant and may be asked to increase their block.